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Drive Student Engagement And Cut Costs With One Platform
Higher Education institutions often overspend with multiple disconnected tools to manage student engagement, communications, events, and group activities. This fragmented approach drives up software licensing costs, strains IT resources, and creates inefficiencies that waste staff time - all while weakening student engagement.
CampusGroups replaces these scattered systems with a single unified student engagement platform, unlocking cost savings and operational efficiencies. By consolidating student organisation management, event management, communication, email marketing, budgeting, and more, institutions can eliminate redundant tools, reduce IT maintenance, and improve staff productivity maximising return on investment (ROI). This move can result in tens of thousands of annual cost savings for institutions by eliminating costs tied to survey platforms, a mobile app, an internal email tool, and more.
Beyond financial savings, a centralised web and mobile platform like CampusGroups enhances the student experience. Streamlined communication, easy access to resources, and a connected campus foster student belonging and success - increasing engagement, while reducing training needs for administrators.
Delaying investment in an integrated system comes at a cost. As competition in higher education grows, institutions that fail to modernise and reduce their technology stack risk falling behind in the student experience, but also in financial and operational sustainability.
The Problem: The Hidden Costs of Disconnected Systems
Many institutions manage student engagement, event planning, and communications through a patchwork of platforms.
The result? Higher costs, wasted resources, and disengaged students. The longer institutions rely on disconnected systems, the more ground they lose in engaging students, and the more funds are wasted due to inefficiencies - resources that could instead be invested in enhancing the student experience.
Below are tools that institutions should consider hosting in the same platform - making it easier for students to use them, while saving critical budget funds:
| Software Category | Example Tools |
|---|---|
| Event Management | Eventbrite, Cvent |
| Email Marketing | Mailchimp, Constant Contact |
| Pathways & Gamification | Badgr, Credly, Accredible |
| Surveys & Forms | Qualtrics, SurveyMonkey, Google Forms |
| Groups & Messaging | Slack, WhatsApp, Discord |
| Elections | ElectionBuddy, Simply Voting, Big Pulse |
Managing multiple platforms creates significant challenges:
❌ Duplicate software licensing costs.
❌ Integration headaches and IT maintenance issues.
❌ Inefficient workflows and administrative overhead.
❌ Lower student engagement due to a disjointed user experience.
Institutions need a streamlined, cost-effective solution that eliminates these inefficiencies while enhancing student engagement.
The Solution: CampusGroups - Your All-In-One Student Engagement Platform
CampusGroups consolidates multiple tools into one seamless and customisable platform, including:
| Event Management & Discovery | Tracks & Checklists |
| Attendance Tracking | Automated Approvals |
| Email Marketing | Automated Workflows |
| Push Notifications | Online Elections |
| Surveys & Forms | Club & Group Management |
| Campus-wide Directory | Budgeting & Inventory Tools |
| Live Chat | Web Portals & Website Builder |
| Live Discussion Feeds | Online Stores & Marketplace |
| Co-Curricular Transcripts | Meeting Scheduler |
| Dedicated Events Hubs | Connections Program |
| Virtual Fairs | Room Reservations |
An all-in-one solution reduces software costs, increases staff productivity, and enhances student engagement. Staff members only have one system that they need to learn as opposed to a variety of systems, while students can use the same platform for these activities, reducing barriers.
What our clients are saying:
We chose CampusGroups because it enabled us to automate key processes. Students especially like that data is tracked live, enabling them to track their process status in real time.
— Frances Field, Former Student Engagement Specialist at King Abdullah University of Science and Technology
The ROI: Financial & Operational Savings
CampusGroups delivers measurable financial and operational benefits by consolidating multiple tools into one unified platform. Institutions save money, improve efficiency, and reduce administrative burdens. Key benefits include:
✅ Software Cost Savings: Eliminating redundant software subscriptions directly reduces costs. Institutions reduce procurement expenses and IT overhead by replacing multiple tools with one platform.
✅ Operational Efficiency: CampusGroups streamlines workflows, reduces IT troubleshooting, and minimises administrative burden for Student Affairs and IT teams.
✅ Event Efficiency & Engagement: Automated event management, notifications, and participation tracking reduce manual coordination, giving staff members more time to focus on student engagement.
✅ Reduced Training & Onboarding Costs: With a single intuitive platform, institutions reduce time spent training staff members and students on multiple systems, minimising support requests.
Delaying adoption leads to ongoing costs, inefficiencies, and lost engagement opportunities.
Adopting the CampusGroups platform helps institutions significantly cut software expenses, reduce training needs, increase automations, and spend less time on manual tasks.
What our clients are saying:
The platform has helped us consolidate resources. Instead of 17 different apps, students have one place to connect with each other, find out what’s happening on campus, and get involved.
— Jeremy Mastin, Student Engagement and Experience Coordinator at St. Lawrence College
Why Institutions Should Prioritise Investing in a Comprehensive Student Engagement Platform Now
Beyond cost savings, a comprehensive platform like CampusGroups enhances student engagement and institutional impact by fostering connections, improving communication, and supporting data-driven decisions. Key benefits include:
✅ Increased Student Engagement: A centralised platform makes it easier for students to join clubs, attend events, and connect with peers - leading to higher involvement and stronger campus communities.
✅ Empowered Staff Efficiency: Teams across Student Affairs and IT benefit from managing a single system, reducing administrative burden.
✅ Enhanced Data & Insights: Unified reporting tracks student activities and engagement patterns, helping staff to identify students who may need additional support.
✅ Simplified IT Management: With fewer systems to maintain, IT teams need to spend less time on troubleshooting and integrating a myriad of platforms.
✅ Strengthened Institutional Brand: Providing students with a seamless digital experience demonstrates the institution’s commitment to innovation and student success.
What our clients are saying:
The platform’s analytics capabilities give us visibility on engagement levels. We can then act on these opportunities.
— Sara Lindgren, Deputy Head of Alumni Engagement and Programs, Global Alumni Relations at IE University
Next Steps: Ready to Maximise Your ROI?
Discover how CampusGroups can transform your institution’s digital ecosystem.
Speak with one of our team members today.